Using G Suite for both business and your personal life can be advantageous in multiple regards. Not only will familiarity with the tool help you be an efficient Google power user, but tricks like sharing your personal calendar with your work calendar become all the more simpler when it’s Google to Google. With all this fluidity between work tools and personal tools, one concern users might have is the idea of too much overlap. While Google cannot completely restrict your work life from converging into your personal life, setting boundaries within your Google tools is a good starting point.
Enter, chrome profiles! If you’ve ever experienced that stomach turning feeling of sending a work email from your personal gmail account or the awkwardness of requesting access to a document from a personal Google account, this article is for you. Lastly, if you are looking to simply separate your online presence between work and personal, the ‘Bakers are here to help you get a hold of your multiple online identities.
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Before we get into chrome profiles, the first step (while it may seem simplistic) is to add a picture to your Google account. Specifically, if you have more than one Google account, different pictures for each account is recommended to help catch yourself from sending that work email from firstname.lastname@example.org. Throughout G Suite, your profile avatar will appear in the right corner, indicating which account you are currently logged into. If you have two accounts, two distinct pictures will help you quickly identify the account you are currently working within, allowing you to continue business as usual.
Chrome profiles – the best way to keep your identities (and data) separate and save you from those embarrassing mishaps. Adding a secondary profile will allow you to keep data from each account history completely separate. Easy navigation between profiles, gives users the freedom to share computers with family members or simply differentiate between multiple Google accounts. Up to 80 different profiles are allowed.
To set up your chrome profiles, you’ll first want to ensure you are using the Google Chrome web browser. Once you are within Google Chrome, you will want to sign out of all Google accounts. This may not sound intuitive, but if you are signed in to multiple accounts it can get a little cluttered. [It would be like having only having one drinking glass. Theoretically you could clean it before you switched from coffee to water, but that takes time and could get messy. Why not have two cups instead?] Once you are signed out of all accounts, you can begin creating separate chrome profiles. The steps below will highlight how to set up chrome profiles, how to navigate between them, and how to remove a chrome profile if need be:
- Click on your profile icon in the upper right corner of Google Chrome*
- Click Manage People
- Click Add Person, follow the steps to sign in to your desired account
- Repeat the first three steps to create another Chrome profile for a separate account
- To navigate between Chrome profiles:
- Click on your profile icon in the upper right corner of Google Chrome
- Select the desired account
- To remove a Chrome profile:
- Click Manage People
- Click the three dot menu in the thumbnail of the account you wish to remove
- Select Remove Account
*Note: This location is separate from the profile icon that can be found located within all G Suite tools. The Chrome profile icon will remain in the upper right corner of Google Chrome even as you navigate the web, to ensure you are working within the correct Chrome profile.
For more information on configuring Chrome profiles, check out this Chrome resource provided by Google.Originally published on September 30, 2020