Security breaches can sneak up on you like a storm. One minute you're enoying your hideaway in the mountains, next minute you're virtually buried in alerts, trying to dig yourself out of a phishing scam, malware attack, or worse. Many organizations make the classic mistake of buying a shovel post-breach, and working tirelessly to get their company back on top. There is a far more effective, preventative method, however, that can keep you from getting buried in the first place.
Enter Data Loss Prevention software. It not only prevents user error, it also helps protect against malicious actors and assists with detecting a potential security breach before it happens. Any company with sensitive information deemed too valuable to be breached should see DLP as a potential solution. With employees constantly sending emails and sharing documents cotaining such information, administrators need an easy way to monitor all that traffic flowing out of their company.
Built-in versus third-party
Built-in basic DLP protections are getting better and better all the time, but sometimes a more specialized tool is required. That's where third-party DLP solution providers come into play. With additional features above just email and document scanning, these Cloud Security Suites provide a wider range of protection, detection, and reporting than built in tools.
There are many DLP solutions out there, with the major players on the market usually having their own basic filters and preventions. Google Apps for Work allows administrators to create filters for email to prevent user account from sending sensitive information such as credit card or social security numbers. Office 365 includes their own filters available to prevent PCI or HIPAA data from being sent.
While most email security breaches are accidental and due to user error, some other protections are needed to manage document sharing or to detect when a user’s account has potentially been hijacked. This is where additional third-party applications such as BetterCloud really stand out. These tools can not only generate reports for Google Drive or Microsoft OneDrive files shared externally, they can also change the sharing of those documents to align with company policy.
Want more information on DLP? Check our Cloudbakers' security webinars. We discuss some of the options and features available from the built-in tools, as well as third-party tools that are available. More information available here!Originally published on July 26, 2016