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Does Your Zoom Come With Other Collaboration Tools to Enhance Remote Work?

Once the COVID 19 epidemic hit, employees rapidly needed a new way to connect face-to-face. Many scrambled to whatever video conference tools they could get their hands on first. With 72% of businesses technologically unprepared for this recent shift to remote work, we saw a growth in shadow IT, increased security threats, and now organizations are working on taming those risks back down and figuring out the best long term solution moving forward. This means finding tools that are integrated with the rest of their platform, something reliable, secure and will eliminate the costs associated with that shadow IT. These costs may not be immediately apparent, either, because they are most likely coming through on expense reports vs. your standard AR process.

Video Conferencing as a Band-Aid

Looking back to March and April, video conferencing seemed like the big ribbon on top of this remote-work-in-a-box. But what about all the project teamwork that doesn’t happen in a meeting? What are those employees doing now who were still printing out reports to analyze data or sending document versions back and forth to colleagues until perfect? Of course, we all needed to think fast and re-learn the way we executed our workdays. However, if change continues to be inevitable in today’s world, why not make a change to something that moves the needle for productivity, collaboration, and revenue for your company? Turn the difficulty of change into tangible value.

Meetings vs. Collaboration

I’ve always been in awe of those who have calendar space to focus on strategic work. For a lot of people, working remotely meant more meetings: morning stand-ups to replace water cooler conversation, webinars to replace training sessions or events, virtual happy hours to just switch up the conversation across the video chat to something more personal, and the list goes on. Despite our need for human interaction more than ever right now, this is still a good test to see if a meeting is worth your time (and your team’s).

What we’ve found at Cloudbakers, long before COVID hit, is that so much human interaction happens not only in video conference calls but also in real time collaboration on a document, spreadsheet, or presentation. On any given day our work looks like this: 3-5 people+ creating something new together – not meeting to talk about what we’re going to create, but instead getting ideas on the board (virtually), allowing individuals to add in their strengths (visuals, messaging), all while we’re getting actual work done. Yes, there may be a video conference window open at the same time, but that’s not the only tool helping us be productive.


Knowing how impactful this full suite of tools is, with or without a pandemic, Cloudbakers and Google Cloud teamed up to help serve companies during this time. Not only are we able to give Google Meet to your organization at no cost, but Google Drive comes right along with it – and that’s where the magic really happens.

Bonus: Saving Costs Beyond End-User Tools

IT leaders have a lot on their plates right now in terms of making sure their employees are equipped and productive on the front end. And what about on the backend? We can support you there too. This report helps you understand the principles of cost optimization, from networking to query processing, storage and more.

There’s a reason companies are investing in tech at a time when so many other budgets have been squashed. CFOs, which sometimes feel like IT’s roadblock, are seeing the long-term value of solutions with collaboration platforms, data analytics, AI, etc. Regardless of where you might be on your cloud journey, a ‘Baker expert would love to meet you where you are and strategize a plan that’s right for you and serves your customers, staff, and community.

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Originally published on July 06, 2020

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