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Host Company Meetings Remotely with Google Hangouts Meet – Live Stream

Intro: What is Google Meet Live Stream?

Note: Live Streaming normally falls under advanced features for Hangouts Meet which are only available to enterprise-level licenses. However, due to the COVID-19 outbreak Google Cloud is offering this feature free to help companies communicate internally until July 1, 2020.

Live Streaming is a feature within Google Meet that will allow a meeting organizer to broadcast a Hangouts Meet conference to up to 100,000 people and comes with special controls making a Hangouts Meet behave much like a webinar platform. It's like a super-Hangout, great for holding all-hands company meetings during the COVID-19 outbreak.

Organizers can share the active Hangouts Meet link and the Live Stream URL in one Google Calendar event or create a separate view-only calendar event.

The live stream can be paused and resumed as needed throughout the meeting. Live stream is available for G Suite Enterprise and G Suite Enterprise for Education editions (normally but is available to all G Suite clients until July 1, 2020 as stated above). For more information, refer to this Google support page.

Create a Live Stream by adding to a Calendar Event

People within your organization who are invited to the Live Stream via this method will have the ability to be seen, heard, and can present to the live stream. If you were inviting a mix of people inside your organization that can participate vs. people that can only view (and not be seen, heard, or be able to present) you can use the directions in the next paragraph below this one for inviting view-only participants.

Regardless, people outside of your organization cannot control recording or any other aspects of the stream.

  1. To add a live stream to a calendar event, follow the steps and GIF below.
  2. Add a Hangouts Meet conference to your event
  3. Click the drop down icon located to the right of the conferencing information
  4. Navigate to Add Live Stream
  5. Users who can view the event details will now have access to the Live Stream link
  6. Additionally, share the link as needed

Live Stream Gif

Create a View-Only Version of the Calendar Event

To create a view-only calendar event in Google Calendar, follow the steps and GIF below. People invited to this version of the event are not seen or heard in the meeting, and cannot present, record or control streaming.

  1. Add a Live Stream to an existing or new event and save the event (see steps above)
  2. Note there usually a minute or so delay
  3. Select and click on the event
  4. Click the three dot menu
  5. Navigate to and select Create view-only event
  6. Add additional guests to the View-only event.

View Only event

Present Google Slides with Q&A

Presenters can start a live Q&A session with an audience during a presentation with Google Slides. You can present questions at any time, and people can ask questions from any device.

Start a Q&A session

  1. Open a presentation in Google Slides.
  2. At the top, next to "Present," click the Down arrow .
  3. Click Presenter View.
  4. In the new window, click Audience tools.
  5. To start a new session, click Start new.
  6. To resume a recent session, click Continue recent.
  7. To stop accepting questions, click the on/off switch in the Q&A window.

Note: If you use Google through your work, school, or other organizations, you can choose who can submit questions:
In "Presenter view" window, click Audience tools and change "Accepting questions from…"

Slides questions and answers

Show Questions from the Audience

Presenters can display audience questions during a presentation.
  1. Under "Audience Tools," find a question you'd like to display.
  2. Click Present.
To change the question, find a different question and click Present.
To stop showing the question, click Hide.

Review recent sessions

Presenters can see questions from recent Q&A sessions.
  1. Open a presentation in Slides.
  2. At the top, click Tools Q&A history.
  3. Recent sessions will appear on the right.

Ask and vote on questions

Audience members can ask questions during a presentation:
  1. Go to the link at the top of the presentation. Example: goo.gl/slides/a1b.
  2. Click Ask a question… and type a question. To ask an anonymous question, check the box by "Ask anonymously."
  3. Click Submit.

Vote on questions

Audience members can vote on the questions they would like answered.
  1. Go to the Q&A link shown on the slide.
  2. Below the question you'd like to vote on, click Up vote or Down vote.

And there you have it. Need additional questions answered around G Suite? Reach out to the 'bakers!

Originally published on March 27, 2020

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